Procedure of checking and controlling Imported materials

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1.0 Purpose
In order to prevent from using blindly and affect the quality of the products of the company, ensuring that raw materials before put into production, can predict whether the quality meets the request of the company's products.
2.0 Range
Apply to imported materials inspection and test of productive raw materials, clients’supply materials and outsourcing processed products.
3.0 Duty
3.1 Management of Warehouse: be responsible to check raw materials and outsourcing processed products.
3.2 Quality inspection: IQC takes responsibility for the quality inspection of imported materials, raw materials and outsourcing processed products.
3.3 Solution of non-standard imported material quality: informed the related department by Quality Assurance Department and handled by purchasing and contacting supplier.
4.0 Difinition
Productive Material: materials have a direct influence on product quality.
Non-productive Material: materials have an indirect influence on product quality.
5.0 Content of Operation (Process of Operation according to N3-QA-S-02)
    5.1 Receiveing Material Operation
        5.1.1 When supplier delivering, warehouse keeper needs to check order form and supplier’s supplying list. Checking all right, put on the identification tag and inform IQC of inspection. IQC carry on inspection and judgement according to various standards of inspection and standard of incoming acceptance list that filled in.
        5.1.2 When supplier of outsourcing processed product delivers, warehouse keeper check order form and requisition of outsourcing process. Checking all right, put on the identification tag and inform IQC of inspection. IQC carry on inspection and judgement according to Standard of Imported Material Inspection.
5.2 Operation of Imported Material Inspection
5.2.1 After IQC inspection, register the result in Report of Imported Material Inspection and inform related department of invoice inbound or returning the products.
5.2.2 If inspection is necessary, the inspected result of trial package can be considered as the foundation whether products are qualified or not.
5.2.3 If imported materials need express producing online but not inspecting in time, all used raw materials should be permitted by the personnel of Quality Assurance Department and give related marks during production, in order to use conveniently. Products can be reclaimed and changed at once if they are up to the standard.
5.2.4 On Inspection and  acceptance, product needs the department that uses it to confirm whether it is up to the standard or not and fill in the delivery note..
5.3 Operation of Acceptance
        5.3.1 When inspects and judges that products are qualified in accordance with Procedure of Distinguishing and Tracing Product,gives qualified mark on them.
5.4 Operation of Being in Storage Without Inspection
        5.4.1 Terms of Being in Storage Without Inspection
A: Belonging to non-productive material and having no impact on products list in IQC free-inspection.,.
            B: Productive material up to one of these conditions:
The products that supplier provides OQC Report and it is up to standard of acceptance can be exempt from random inspection and put in storage directly. Simple packaging or processing materials that have no impact on production quality can be list in free-inspection projects.
5.4.2 When free-inspection materials are put in storage, warehouse keepers check the delivery note and purchase order and after confirming the information of name, specification and quantity is right, they hand materials over IQC. When IQC confirms materials are up to free-inspection standard and makes a mark of free-inspection on delivery note which would be considered as warehouse receipt returned to warehouse keepers.
5.4.3 If free-inspection materials which are put in storage are found not up to the standard, regardless of used or not, they would still be refused.
5.4.4 The free-inspection products that suppliers provide should be list on free-inspection form, which needs Quality Assurance manager or above to confirm and correct according to the checking result of suppliers.
5.5 Operation of Being in Storage
5.5.1 Warehouse keepers should confirm the materials that they are up to quality assurance inspection and make a mark. They can be put in storage after approved by Manager of Quality Assurance.
    5.5.2 When materials are registered to be put in storage, warehouse keeper should fill in delivery note and then put the material into position.
5.6 Operation of Unqualified Product
    5.6.1 The Appliance of Special Purchase The inspection of imported materials which is considered unqualified should be registered in The Requisition of Solution to Non-standard of Imported Material and confirmed by Quality Assurance Manager and then these materials would be handled by purchase department. Suppliers shall provide improving ways for our company and personnels of Quality Assurance Department should understand the improved condition of the materials’ quality and their results. When Purchase Department receives The Requisition of Solution to Non-standard of Imported Material, he should understand:                                                                                                                   
                A: whether it is urgent need or not.
                B: If it can be used after selecting or processing After the materials are urgent need or can be used after selecting and processing, if they are confirmed that they can be use, Purchase Department should fill in The Appliance of Special Purchase and make a decision about the solution to non-standard materials with related department. If necessary, he should hold a quality-examined meeting to make the decision. The document should be approved by manager. If they are not urgent need or Purchase Department consider it is not necessary to purchase specially, Purchase Department need to inform related department and let Quality Assurance Department fill in Returned Sales Report.
5.6.2 Quality Assurance Department must mark the unqualified products according to Procedure of Distinguishing and Tracing Product.
5.7 Related systemic record in accordance with Procedure of Recording and Manage Quality.
6.0 Reference Documents
   6.1 Procedure of Distinguishing and Tracing Product(N2-QA-10)
   6.2 Standard of Imported Material Inspection(N2-QA-01)
   6.3 Procedure of Recording and Manage Quality (N2-QA-05)
7.0 The Usage of Forms
    7.1 Report of Imported Material Inspection(N4-QA-001)
    7.2 The Requisition of Solution to Non-standard of Imported Material(N4-QA-007)
    7.3 Returned Purchase Invoice (N4-SW-004)

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